Project Administrator (Senior Administrator)

Exciting opportunity for an experienced project administrator / senior administrator to join a great organisation within the defence industry that supports career progression and development pathways for their people.

Are you a highly organized administrative professional who thrives in a complex, technical environment? We are representing a leading Australian systems integration and engineering firm—a key player in the defense sector—seeking a versatile Project Administrator to join their high-performing team in the northern suburbs.

This isn’t just a "data entry" role. You will be the engine room of the project team, providing high-level support that bridges the gap between finance, procurement, and technical delivery.

The Role
Project Administrator

Location: Northern Suburbs, Adelaide
Work Type: Full-Time, Permanent

As a Project Administrator, you will provide senior-level support across the entire project lifecycle. You’ll be the point of contact for financial tracking and procurement coordination, ensuring that complex engineering projects remain on schedule and within budget.

Key Responsibilities:

Finance & Accounts Support:

• Assist with project cost tracking, invoicing, and budget monitoring. Ensure all financial data aligns with project milestones.
• Provide administrative support maintaining project schedules, budgets, project tracking, risk registers, action item registers and other related project management information

Procurement Coordination:

• Manage end-to-end procurement processes, from raising purchase orders to liaising with suppliers and tracking deliveries for specialized equipment.
• Proactively tracking "long-lead items" to ensure they do not cause delays in the project master schedule.
• Maintaining accurate records of project-specific assets from the point of arrival through to integration or delivery to the client.
• Assisting in the management of permits and documentation for specialized equipment, ensuring all local and international trade compliance measures are met.
• Monitoring vendor performance against contractual milestones to trigger progress payments and ensure accountability.

Project Documentation:

• Maintain rigorous project files, track deliverables, and assist in the preparation of progress reports for senior stakeholders.
• Provide administrative support in the preparation of tender responses
• Provide administrative support producing project reports, plans, templates,letters and proposals
• Act as a central hub for communication between project managers, the finance department, and external vendors.
• Generating and distributing meeting agendas and minutes

About You

To be successful in this role, you need to be "system-savvy" and comfortable navigating the intricacies of project-based accounting and procurement.

We are looking for:

• Proven Experience: Significant background in senior administration, ideally within engineering, construction, or defense.
• Financial Literacy: Strong competency in supporting accounts (AP/AR) and understanding project budgets.
• Procurement Skills: Experience managing a supply chain or purchasing function within a project environment.
• Software Proficiency: Advanced skills in MS Excel and experience with ERP or project management software.
• Proactive Mindset: The ability to look ahead, identify potential bottlenecks in procurement or billing, and solve them before they impact the timeline.

Why Apply?

• Stability: Join a well-established company with a massive pipeline of work in the Australian defense and security space.
• Growth: Work alongside industry-leading engineers and project managers in a collaborative, tech-forward environment.
• Location: Conveniently located in Adelaide’s northern suburbs with on-site parking and modern facilities.

Please Note: Due to the nature of the industry and the projects involved, applicants must be Australian Citizens and may be required to undergo a baseline security clearance.

How to Apply

If you are a detail-oriented professional ready to take the next step in a senior project support role, please submit your updated CV and a cover letter detailing your experience in procurement and project finance.

To apply, please follow the apply now prompts.

For more information, please email Chanel Hirons on chanel.hirons@randstad.com.au or call on 0437491824 for a confidential discussion.

ARE YOU OPEN TO NEW OPPORTUNITIES OR KNOW SOMEONE?

I have partnered up with companies within Engineering, Defence, Manufacturing and Supply Chain industries who are looking for talented individuals who are looking for growth and development or masters admin or support - if this is you, I would love to hear from you!

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.